privacy policy

1) Introduction and contact details of the person responsible

1.1 We are delighted that you are visiting our website and thank you for your interest. Below, we provide information on how we handle your personal data when you use our website. Personal data refers to any data that can be used to identify you personally.
1.2 The data controller for this website within the meaning of the General Data Protection Regulation (GDPR) is KMS Trading GmbH, Centroallee 273-277, 46047 Oberhausen, Germany, Tel.: +49 208 8802 7028, Email: info@kms-trading.com. The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data.

2) Data collection when visiting our website
2.1 When you use our website purely for information purposes – i.e. if you do not register or otherwise provide us with information – we only collect data that your browser transmits to the website server (so-called ‘server log files’). When you visit our website, we collect the following data, which is technically necessary for us to display the website to you:
– The page visited
– Date and time of access
– Amount of data sent in bytes
– Source/referrer from which you accessed the page
– Browser used
– Operating system used
– IP address used (where applicable: in anonymised form)
Processing is carried out in accordance with Article 6(1)(f) of the GDPR on the basis of our legitimate interest in improving the stability and functionality of our website. The data will not be disclosed or used for any other purpose. However, we reserve the right to review the server log files retrospectively should there be concrete indications of unlawful use.
2.2 For security reasons and to protect the transmission of personal data and other confidential content (e.g. orders or enquiries to the controller), this website uses SSL or TLS encryption. You can recognise an encrypted connection by the string “https://” and the padlock symbol in your browser address bar.

3) Hosting & Content Delivery Network
We use a provider to host our website and display its content; this provider delivers its services either directly or through selected subcontractors, exclusively on servers located within the European Union.
All data collected on our website is processed on these servers.
We have entered into a data processing agreement with the provider which ensures the protection of our website visitors’ data and prohibits unauthorised disclosure to third parties.

4) Cookies
To make your visit to our website more enjoyable and to enable the use of certain features, we use cookies, which are small text files stored on your device. Some of these cookies are automatically deleted when you close your browser (so-called ‘session cookies’), whilst others remain on your device for longer and enable page settings to be saved (so-called ‘persistent cookies’). In the latter case, you can find the storage duration in the overview of your web browser’s cookie settings.
Where individual cookies used by us also process personal data, such processing is carried out in accordance with Article 6(1)(b) of the GDPR either for the performance of the contract, in accordance with Article 6(1)(a) of the GDPR where consent has been given, or in accordance with Article 6(1)(f) of the GDPR to safeguard our legitimate interests in ensuring the best possible functionality of the website and a user-friendly and effective design of the site visit.
You can configure your browser so that you are informed when cookies are set and can decide individually whether to accept them, or you can exclude the acceptance of cookies in specific cases or generally.
Please note that if you do not accept cookies, the functionality of our website may be restricted.

5) Contacting us
Personal data is collected when you contact us (e.g. via the contact form or by email). The specific data collected when using a contact form is indicated on the form itself. This data is stored and used solely for the purpose of responding to your enquiry or for establishing contact and the associated technical administration.
The legal basis for the processing of this data is our legitimate interest in responding to your enquiry in accordance with Article 6(1)(f) of the GDPR. If your contact is aimed at concluding a contract, the additional legal basis for processing is Article 6(1)(b) of the GDPR. Your data will be deleted once your enquiry has been fully processed. This is the case when it is clear from the circumstances that the matter in question has been conclusively resolved and provided that there are no legal retention obligations to the contrary.

6) Website features
6.1 Google Maps
This website uses an online map service provided by the following provider: Google Maps (API) by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”).
Google Maps is a web service for displaying interactive (land) maps to present geographical information visually. By using this service, our location is displayed to you, making it easier for you to find us.
As soon as you access the subpages on which the Google Maps map is embedded, information about your use of our website (such as your IP address) is transmitted to Google’s servers and stored there; this may also involve transmission to the servers of Google LLC in the USA. This occurs regardless of whether Google provides a user account through which you are logged in or whether a user account exists. If you are logged in to Google, your data will be directly associated with your account. If you do not wish for this association with your Google profile, you must log out before activating the button. Google stores your data (even for users who are not logged in) as usage profiles and analyses them.
The collection, storage and analysis of data are carried out in accordance with Article 6(1)(f) of the GDPR on the basis of Google’s legitimate interest in displaying personalised advertising, conducting market research and/or tailoring Google websites to user needs. You have the right to object to the creation of these user profiles; to exercise this right, you must contact Google. If you do not consent to the future transmission of your data to Google in connection with the use of Google Maps, you also have the option of completely disabling the Google Maps web service by disabling JavaScript in your browser. Google Maps, and consequently the map display on this website, cannot then be used.
Where legally required, we have obtained your consent to the processing of your data as described above in accordance with Article 6(1)(a) of the GDPR. You may withdraw your consent at any time with effect for the future. To exercise your right to withdraw consent, please follow the procedure for lodging an objection described above.
For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which ensures compliance with European data protection standards on the basis of an adequacy decision by the European Commission.
Further information on Google’s data protection policy can be found here: https://business.safety.google/intl/de/privacy/
6.2 Microsoft Teams
We use the following provider to host online meetings, video conferences and/or webinars: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399 USA
The provider processes various types of data, with the scope of the data processed depending on what information you provide before or during your participation in an online meeting, video conference or webinar. Your data is processed as a communication participant and stored on the provider’s servers. This may include, in particular, your login details (name, email address, telephone number (optional) and password) and session data (topic, participant IP address, device information, description (optional)).
In addition, participants’ video and audio contributions, as well as text entered in chats, may be processed.
The legal basis for the processing of personal data required for the performance of a contract with you (this also applies to processing operations necessary for the implementation of pre-contractual measures) is Article 6(1)(b) of the GDPR. Where you have given us your consent to process your data, processing is carried out on the basis of Article 6(1)(a) of the GDPR. You may withdraw your consent at any time with effect for the future.
Furthermore, the legal basis for data processing in connection with the conduct of online meetings, video conferences or webinars is our legitimate interest, in accordance with Article 6(1)(f) of the GDPR, in the effective conduct of the online meeting, webinar or video conference.
We have entered into a data processing agreement with the provider which ensures the protection of our website visitors’ data and prohibits unauthorised disclosure to third parties.
For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which ensures compliance with European data protection standards on the basis of an adequacy decision by the European Commission.

7) Tools and Miscellaneous
7.1 Cookie Consent Tool
This website uses a so-called “Cookie Consent Tool” to obtain valid user consent for cookies and cookie-based applications that require consent. The “Cookie Consent Tool” is displayed to users when they visit the site in the form of an interactive user interface, on which consent for specific cookies and/or cookie-based applications can be granted by ticking the relevant boxes. Through the use of this tool, all cookies/services requiring consent are only loaded if the respective user grants the relevant consent by ticking the appropriate boxes. This ensures that such cookies are only set on the user’s device if consent has been granted.
The tool sets technically necessary cookies to store your cookie preferences. Personal user data is generally not processed in this context.
However, if in individual cases the storage, assigning or logging cookie settings, this is carried out in accordance with Article 6(1)(f) of the GDPR on the basis of our legitimate interest in legally compliant, user-specific and user-friendly consent management for cookies and, consequently, in the legally compliant design of our website.
A further legal basis for the processing is Article 6(1)(c) of the GDPR.
As the data controller, we are legally obliged to make the use of non-essential cookies subject to the user’s consent.
Where necessary, we have entered into a data processing agreement with the provider, which ensures the protection of our website visitors’ data and prohibits unauthorised disclosure to third parties.
Further information about the operator and the settings options for the cookie consent tool can be found directly in the relevant user interface on our website.
7.2 – Docusign
We use the services of the following provider for the digital signing of documents: Docusign International (EMEA) Ltd., 5 Hanover Quay, Grand Canal Dock, Dublin, D02 VY79, Ireland
The service enables documents to be signed legally via electronic signature from any device.
To this end, in addition to the electronic signature for verification and proof of signing, the service collects, stores and transmits usage data relating to the device used (in particular the IP address) as well as certain transaction data.
Processing is carried out on the basis of our legitimate interest in efficient and time-saving business management and customer-friendly and effective document management in accordance with Article 6(1)(f) of the GDPR.
We have entered into a data processing agreement with the provider which protects the data of our website visitors and prohibits disclosure to third parties.

8) Rights of the data subject
8.1 Under current data protection law, you have the following rights as a data subject (rights of access and intervention) vis-à-vis the controller with regard to the processing of your personal data; please refer to the legal basis cited for the respective conditions for exercising these rights:
– Right of access pursuant to Article 15 of the GDPR;
– Right to rectification pursuant to Article 16 of the GDPR;
– Right to erasure pursuant to Article 17 of the GDPR;
– Right to restriction of processing pursuant to Article 18 of the GDPR;
– Right to be informed pursuant to Article 19 of the GDPR;
– Right to data portability pursuant to Article 20 of the GDPR;
– Right to withdraw consent pursuant to Article 7(3) of the GDPR;
– Right to lodge a complaint pursuant to Article 77 of the GDPR.
8.2 RIGHT TO OBJECT
IF, AS PART OF A BALANCING OF INTERESTS, WE PROCESS YOUR PERSONAL DATA ON THE BASIS OF OUR OVERRIDING LEGITIMATE INTEREST, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO SUCH PROCESSING WITH EFFECT FOR THE FUTURE ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION.
IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL CEASE PROCESSING THE DATA IN QUESTION. FURTHER PROCESSING REMAINS RESERVED, HOWEVER, IF WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, FUNDAMENTAL RIGHTS AND FREEDOMS, OR IF THE PROCESSING IS NECESSARY FOR THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS.
IF WE PROCESS YOUR PERSONAL DATA FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR THE PURPOSES OF SUCH MARKETING. YOU MAY EXERCISE THIS RIGHT AS DESCRIBED ABOVE.
IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL CEASE PROCESSING THE RELEVANT DATA FOR DIRECT MARKETING PURPOSES.
9) Retention period for personal data
The retention period for personal data is determined by the relevant legal basis, the purpose of processing and – where applicable – the relevant statutory retention period (e.g. retention periods under commercial and tax law).
Where personal data is processed on the basis of explicit consent pursuant to Article 6(1)(a) of the GDPR, the data concerned will be stored until you withdraw your consent.
Where statutory retention periods apply to data processed in the context of contractual or quasi-contractual obligations on the basis of Article 6(1)(b) of the GDPR, such data is routinely deleted upon expiry of the retention periods, provided that it is no longer required for the performance of a contract or for entering into a contract and/or we no longer have a legitimate interest in its continued storage.
When processing personal data on the basis of Article 6(1)(f) of the GDPR, this data will be stored until you exercise your right to object under Article 21(1) of the GDPR, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to establish, exercise or defend legal claims.

When personal data is processed for the purposes of direct marketing on the basis of Article 6(1)(f) of the GDPR, this data will be stored until you exercise your right to object under Article 21(2) of the GDPR.
Unless otherwise specified in the other information in this statement regarding specific processing situations, stored personal data will otherwise be deleted when it is no longer necessary for the purposes for which it was collected or otherwise processed.

Copyright notice: This privacy policy was drawn up by the specialist lawyers at IT-Recht Kanzlei and is protected by copyright (https://www.it-recht-kanzlei.de)

Date: 15 June 2026, 21:51:58